Checking of Item Availability

Sales-A/R : Item Availability Check

2-1       How does the automatic availability check work?

2-1-1   You activate the automatic availability check for sales orders in Administration à System Initialization à Document Settings.

2-1-2   Choose Administration à System Initialization à Document Settings.
Choose the Document Sales Order and make sure that the checkbox for Activate Automatic Availability Check has been chosen.

2-1-3   No. In SAP Business One you can only work with an automatic availability check for sales orders.

2-2       You have two new items. Create the item master records and enter the quantities which are already available.

2-2-1         Create the item master record.

            Choose Inventory ® Item Master Data

Field Name or Data Type	Values
Item Number	A2010
Description	Soccer Ball Nike
Item Group	Ball Games
Price	20 Euro

            Choose Add.

2-2-2   Post the goods receipt.

            Choose Inventory ® Inventory Transactions à Goods Receipt

Field Name or Data Type	Values
Item Number	A2010
Quantity	20
Price	20

            Choose Add.

2-2-3         Create the second item master record.

            Choose Inventory ® Item Master Data

Field Name or Data Type	Values
Item Number	A2020
Description	Soccer Ball adidas
Item Group	Ball Games
Price	25 Euro

            Choose Add.

2-2-4   Post the goods receipt.

            Choose Inventory ® Purchasing à Goods Receipt PO

Field Name or Data Type	Values
Vendor	S1000
Item Number	A2020
Quantity	180
Price	25

            Choose Add.

2-3       You want to sell the soccer balls from adidas as an alternative item to the soccer balls from Nike.

2-3-1         Define the item A2020 as the alternative item of item A2010.

            Choose Inventoryà Item Management à Define Alternative Items

Field Name or Data Type	Values
Item Number	A2010
Item Number	A2020
Remarks	Alternative ball

            Choose Add.

2-4       Your customer orders some soccer balls.

            2-4-1         Create the sales order.
                  Choose Sales - A/R à Sales Order

                             

Field Name or Data Type	Values
Customer	C1003
Item Number	A2010
Quantity	50

            The Item Availability Check window comes up automatically.

2-4-2      Choose Display Quantities in Other Warehouses from the Availability Check window. There is nothing in other warehouses of item A2010 available.

2-4-3      Choose Display Alternative Items from the Availability Check window.
There are 180 pieces of the alternative item A2020 available.

2-4-4   Choose Change To Available Quantity from the Availability Check
window.

Add the other item to the sales order:

Field Name or Data Type	Values
Item Number	A2020
Quantity	30

Choose Add.