Unit: Purchasing-A/P
Topic: Procurement Process
1-1 You want to place an order with your vendor, S1000. To do so, you call up the purchase order document and enter the vendor number.
1-1-1 You order two units of items A1000, A1001, and A1002. Just before you enter a basketball as a fourth item, you realize that this item does not have a master record. You create the item in the system and assign it the number TA200. Enter the following information: description, item grouping, no manufacturer. Enter a price for the new item in the purchase order. Do not save the purchase order yet!
1-1-2 Since the goods are often delivered on different dates, you want to activate the delivery date for your item table. The same applies for the warehouse. Remember that the warehouse is to be arranged by the quantity field and the delivery date by the price. Do not save the purchase order yet!
1-1-3 What payment terms does the system suggest? How did it determine these?___________________________________________________________________
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1-1-4 You decide to increase the quantity of item A1002. Duplicate this row and enter six more units, but this time case for warehouse 05. Do not save the purchase order yet!
1-1-5 What indicator must be set in the purchase order containing different warehouses to get different purchase orders, one for each warehouse?___________________________________________________________________
How is this indicator defaulted into new purchase orders?___________________________________________________________________
Now Add the purchase order, and answer any system questions with Continue and Add. How many and what kind of purchase orders has the system created?___________________________________________________________________
1-2 The delivery of your purchase order for your general warehouse in Heidelberg has arrived. The vendor's delivery document refers to your purchase order number. Enter the delivery with reference to the purchase order document. Enter the vendor number and display all the open purchase order documents.
1-2-1 You want to choose only the purchase order that was delivered to warehouse 01 located in Heidelberg. To find the right purchase order, you should activate the Ship to field in the List of Purchase Orders by using the Form Settings.
1-2-2 Of the items you ordered, only the first two items have been delivered. For this reason, copy two of the four items to your delivery document and save the delivery.____________________________________________________________
1-2-3 You receive an additional delivery in warehouse 05. Of the six open items with number A1002 for the warehouse 05, your vendor delivers four._______________________________________________________________
1-2-4 Check the current stock situation of items A1001 - A1002 using the Inventory Status Report within the Inventory Reports.
-----------------A1001---- A1002
In Stock------>
Committed--->
Ordered------>
Available ---->
1-2-5 Your vendor has also informed you that no additional deliveries are expected. Find the open purchase order and make sure that the system reduces the open purchase order quantity accordingly.___________________________________________________________
1-3 S1000 sends you an invoice for the above deliveries.
1-3-1 Record all the items, referring to the two deliveries when you enter the invoice. Before you save the invoice, define a Vendor Reference Number for this transaction, for example 00125/04
1-4 You have arranged a delivery by phone with your vendor S1002.
1-4-1 The delivery is for 100 units of item A1003. The vendor delivers the goods and encloses the invoice. You want to post the entire transaction in the system in just one step. How do you do this?___________________________________________________________________
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1-4-2 Return 20 of the 100 items of A1003. Make sure that the system corrects both the values and quantities. What document do you use here?___________________________________________________________________
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