Document Handling

1-1       Choose Purchasing-A/P ® Purchase Order

1-1-1    Choose the Tab key in the Vendor (Number) field, and the List of Business Partners window opens. Double-click on the BP Name column and enter B into the Find field. The system positions on the first entry beginning with B.
Or:
Enter B* into the (Vendor) Name field, choose the Tab key, and the Choose from List window opens. The system positions directly on the first entry beginning with B and only displays the entries beginning with B.

1-1-2    A service as a service (which doesn’t have an item master record) cannot be ordered in the same document with items (having item master records).

1-1-3    Change to the Find mode.
If you know the document number you can type it in directly.
Or:
You can use Data ® Next Record, Previous Record, First Data Record, Last Data Record or the corresponding buttons in the tool bar.
Or:
If you know the vendor number, type it into the Vendor (Number) field and add *S1003*. The List of Purchase Orders with all purchase orders of the vendor S1003 opens.

1-1-4    Go to the Drag & Relate menu.
Select Purchase Order. All purchase orders are displayed. therefore, use the Filter function to select the purchase orders only of the vendor S1003 (Customer/Vendor    Equal    S1003).
Or:
Select Business Partners. All Business Partners display. Drag business partner S1003 to Purchase Order, so you get only purchase orders for the vendor S1003.

1-1-5    Put the cursor in the respective row of the purchase order, then choose:

Data ® Add Row  or  right mouse-click ® Add Row.

Data ® Delete  Row  or  right mouse-click ® Delete Row.

Data ® Duplicate Row  or  right mouse-click ® Duplicate Row
In order to group different rows by item, choose Summary Type: By Items.

After changing the item description, select Ctrl+Tab in order to leave the field.

The Last Prices Report window opens, displaying last prices out of documents and Special Prices.

The Row Details … window opens.

The Available quantity, physical quantity In Stock, the Committed quantity and the Ordered quantity for the item per warehouse display.

Choose Update.

From the menu bar, choose:
Tools ® Change Log.

1-2       Choose Purchasing-A/P ® Purchase Order.

1-2-1    Choose Purchasing-A/P ® Purchase Order

1-2-2    From the purchase order choose Go to ® Volume and Weight Calculation or right mouse-click or the respective button in the tool bar:

1-2-3    You can save the purchase order as a draft. From the purchase order, choose: File ® Save as Draft.

1-2-4    Choose Purchasing-A/P ® Document Drafts.
Confirm the Selection Criteria with OK, highlight the respective draft and choose Go to ® Document Drafts or simply double-click the respective draft. The Purchase Order – Draft window opens. Post any changes and choose Add to create the real purchase order out of the draft.

1-2-5    Although the draft is not open any more, it can be used for additional purchase orders (consider the selection criteria!)
In order to delete the draft, choose Document Drafts ® Data ® Remove or right mouse-click ® Remove.