ISM 413: Quiz 1

I. True or False. Evaluate the following, write TRUE if the statement true; otherwise write FALSE. Justify your answer.

1. An information system is a combination of hardware, software, and data resources that transforms information in an organization.
2. There are three fundamental reasons for all business applications of information technology. They relate to the three vital roles that information systems can perform for a business enterprise. One of these roles is support of its business processes and operations.
3. Enterprise collaboration systems involve the use of software tools to support communication, coordination, and collaboration among members of a networked team or workgroup.
4. The success of an information system should be measured only by its efficiency in terms of minimizing costs, time, and the use of information resources.
5. Information technology and information systems cannot be mismanaged nor misapplied in such a way that IS performance problems create both technological and business failure.
6. Developing successful information system solutions to business problems has become easy for business managers and professionals.
7. A potential risk that must be faced by business managers who implement major applications of technology is consumer boycotts.
8. Information systems represent a major functional area of business equally as important to business success as the functions of accounting, finance, operations management, marketing, and human resource management.
9. Systems have three basic functions: processing, output, and dissemination.
10. A system does not exist in a vacuum; it exists and functions in an environment containing other system.

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Unit:       Purchasing-A/P Topic:     Procurement Process

1-1       Choose Purchasing-A/P ® Purchase Order

1-1-1

Field Name or Data Type	Values
Vendor	S1000
Item	Use the Tab key to choose items A1000, A1001, A1002
Quantity	2 for each item

Choose the Tab key in the Item No field to create a new item directly from the purchase order. Choose New and create a new item for the basketball with item code TA200. Enter all of the relevant information and go back to your purchase order. Enter a price in the Price field in the purchase order. Do not save the purchase order yet!

1-1-2    You can activate the delivery date and warehouse fields in your table by choosing Form Settings , [Table Format] from the Menu bar.
Select Visible and Active for the fields Del. Date and WH
You can change the order in the settings by moving the individual fields in the list with Drag&Drop. Do not save the purchase order yet!

1-1-4    You duplicate the item A1002 by positioning your cursor on the row and choosing right mouse-click ® Duplicate Row from the menu. Enter the quantity 6 and the warehouse 05 into the new row (if the table does not contain the warehouse field, you can double-click the row number to display the details and change the warehouse). Do not save the purchase order yet!

Since you ordered items for two different warehouses, the system creates two sub-ordinate purchase orders (children) with a secondary numbering segment, and a blanket purchase order with a cancelled status (a blanket with no functionality).

1-2       Choose Purchasing-A/P ® Goods Receipt PO.

Field Name or Data Type	Values
Vendor	S1000

Choose Purchase Orders.

1-2-1    Select List of Purchase Orders ® Form Settings
Add Ship to for Field Name in the last row. Mark Display and choose Update, OK. Select Cancel in the Choose from List. Choose Purchase Order again. The field Ship to field now appears in the rows. Choose the correct document from the list.           

1-2-2    Draw Document Wizard:
select Import Exchange Rate from Base Document and Customize.
Choose Next.
Choose the first two items (you can use Shift and Ctrl to select individual rows or blocks).
Choose Finish
Choose Add.

1-2-3    Create an additional goods receipt by referring to your purchase order. Purchasing-A/P ® Goods Receipt PO

Field Name or Data Type	Values
Vendor	S1000

Choose the correct document from the list.
Draw Document  Wizard: select Import Exchange Rate from Base Document and Customize.
Choose Next.
Change the quantity to 4.
Choose Finish
Post the document.

1-2-4    Choose Inventory ® Inventory Reports ® Inventory Status.

1-2-5    Choose Purchasing-A/P ® Purchasing Reports ® Open Items List.
Choose Open Purchase Orders in the dropdown list. Select the correct PO and close it by choosing Data ® Close from the menu bar or right mouse-click ® Close.
In order to check the result go again to the Inventory Status report or you can display the stock situation in the item master record on the Inventory Data tab.

1-3       Choose Purchasing-A/P ® A/P Invoice

Field Name or Data Type	Values
Vendor	S1000

1-3-1    Choose Goods Receipt PO.
Select the two goods receipt POs with all items, enter a posting date and a vendor reference number, and choose Add.

1-4       You have arranged a delivery by phone with your vendor S1002.

1-4-1    Choose Purchasing-A/P ® A/P Invoice.
You post the invoice in the system directly (without referring to a purchase order or to a goods receipt PO) with the result that a goods receipt is made in the background. The stock level increases accordingly.

Field Name or Data Type	Values
Vendor	S1002
Item	A1003
Quantity	100

Choose Add.

1-4-2    Since an invoice has already been entered, you have to create a credit memo with reference to the invoice in the system. The system clears 20 units from stock and corrects the values in the general ledger.
Choose Purchasing-A/P ®  A/P Credit Memo.

Field Name or Data Type	Values
Vendor	S1002

Choose A/P Invoices.

Draw Document Wizard:

select Import Exchange Rate from Base Document and Customize.

Choose Next.

Select:

Field Name or Data Type	Values
Item	A1003
Quantity	20

Choose Finish.

Choose Add.